Information for parents and guardians from Eugene School District 4J
Un mensaje para los padres y tutores del Distrito Escolar de Eugene 4J
A MESSAGE FROM SUPERINTENDENT CYDNEY VANDERCAR
Grades K–1 start with hybrid orientation week of March 15 • Middle and high school pathway change requests due March 4
Dear 4J families,
We are excited to welcome students back to school buildings in the coming weeks.
4J students will begin safely returning to school buildings in a hybrid on-site learning model in March. This will start with the youngest grades and add grade levels over time.
Students in the hybrid model will learn on-site two days a week in alternating groups.
Extensive health and safety measures will be in place, including face masks worn at all times by everyone at school, physical distancing, hand hygiene, extra cleaning and improved ventilation.
Free school meals will be provided for all students.
Please read on for more information about:
• Grades K–1 begin with on-site orientation the week of March 15
• Middle and high school pathway change requests due March 4
• Hybrid schedule for all grade levels: On-site learning Mon/Tue or Thu/Fri
Hybrid Timeline: First Grades First
The youngest grades, kindergarten and first grade, will be the first to return to in-person learning in a hybrid model, followed by older grades.
Elementary schools will hold on-site orientation for kindergarten and first grade students during the week of March 15, before spring break, to provide a supportive start with small-group meetings and modeling for our littlest learners. K–1 students will begin a full hybrid learning schedule after spring break, starting March 29. Please watch for specific information to come from your school.
Older elementary students in grades 2–5 are expected to begin the hybrid learning model the week of April 5, and middle and high schools the following week of April 12, if vaccines are delivered on schedule and our local public health conditions continue to meet state guidelines for reopening schools.
Expected timeline (*new information and updated dates):
• March 4*: Middle and high school learning pathway change requests due
• March 5*: Elementary families notified of classroom and cohort assignment
• March 5 & 12*: Elementary asynchronous learning days, teachers prepare for hybrid transition
• March 15*: Elementary classroom changes implemented
• March 15 week*: Grades K–1 attend on-site orientation events
• March 20–28: Spring break
• March 29: Trimester 3 begins for middle and high school
• March 29: Grades K–1 begin full hybrid learning schedule
• April 5: Grades 2–5 begin hybrid learning model
• April 12: Grades 6–12 begin hybrid learning model
Tentative dates are subject to change
Hybrid Schedule: On-Site Learning Two Days Each Week
Students returning to school buildings in a hybrid learning model this spring will learn on-site in alternating groups. Each group of students will learn on-site at school two days a week and online at home three days a week.
Students in one group will learn on-site at school on Mondays and Tuesdays, and online at home the other days. Students in the second group will learn on-site at school on Thursdays and Fridays, and online at home the other days. On Wednesdays, all students will learn from home.
Middle and high school schedules will be similar to the current distance learning schedule, with high school classes in the morning and middle school classes in the afternoon. Daily class schedules also will remain similar, with live class time for Periods 1, 2 and 3 on Mondays and Thursdays and Periods 4, 5 and 6 / 0 on Tuesdays and Fridays.
Elementary schools will shift to a hybrid schedule more similar to regular school times, with a 5-hour school day starting 7:55 a.m. for schools with the earlier regular start time and at 8:45 a.m. for schools with the later regular start time.
The district has shifted the hybrid learning schedule to have each group of students attend school on-site two days a week, rather than in alternating weeks as was originally planned, following the recommendation of the Elementary, Middle and High School Operations Workgroups—teachers and specialists working side-by-side with administrators, and listening to teacher voice and parent input. The original plan for alternating weeks was developed when less was known about the coronavirus and the district expected to have students on-site in a hybrid model for most of the school year.
Middle & High School: Choose Your Learning Location
There are three learning pathways available to 4J students this school year:
• Same School Hybrid — When 4J schools return to in-person learning, it will be in a hybrid model. Students enrolled in this learning pathway will attend classes on-site at school some days and online at home on other days. This is the right choice for families who want their students to learn in-person at school some of the time.
• Same School Online — Students enrolled in this learning pathway will continue learning 100% online at home with their regular school for the rest of the school year. This is the right choice for families who want their students to keep learning online with their regular school all of the time.
• Eugene Online Academy — The Eugene Online Academy is a separate program providing 100% online, asynchronous (on-demand) learning, supplemented by optional real-time check-ins. Students enrolling in EOA this year will not lose their place at their regular school. This is a choice for families who want their students to learn online with a different curricular program and on their own schedule, without synchronous class time.
Each family situation is unique. Some families are eager for students to return to in-person learning, while others are concerned about making this change soon.
4J is offering families one more opportunity to change their choice of learning pathways before beginning on-site learning in the hybrid model. Elementary families had the opportunity to change between hybrid and online enrollment options in February. Now, middle and high school families may change their student’s pathway for the final trimester.
Middle and high school families will receive an email and text message with their student’s ID number and current enrollment pathway.
If you want to change your student’s learning pathway for the third trimester, please complete the online request form by Thursday, March 4.
Please make the best choice for your student based on whether you want them to learn in-person at school some of the time, keep learning all online, or learn all online independently, asynchronously and separately from your regular school.
Families only need to respond if they want to make a change. No action is needed if you want to continue with your student’s current choice.
Thank you for your continued engagement and support throughout this challenging year.
We all look forward to being able to safely reopen 4J school buildings and welcome students back into classrooms as soon as possible. Our priorities remain the health and safety of our students, staff and families, and our students’ academic growth and social emotional wellbeing.
Eugene School District 4J
School Meal Service Shifts to 4 Days a Week
Meal sites closed on Wednesdays while schools prepare for hybrid learning • Extra meals distributed on Tuesdays and Fridays
Eugene School District 4J has been providing youth with free to-go meals since school buildings closed due to the pandemic nearly a year ago. Now, the district is preparing to return students to school buildings in a hybrid model and is adjusting the meal distribution schedule while nutrition services staff work to get school kitchens ready to again feed students in school buildings.
Starting this week until spring break, all meal service will be closed on Wednesdays. Two days of free breakfast, lunch and dinner meals will be provided on Tuesdays for pick-up and delivery.
Free meals are now available every Monday, Tuesday, Thursday and Friday for delivery and pick up between 10:45 a.m.–2 p.m. at 10 school sites across the district to all 4J students and youth 18 and younger. There is no income requirement or need to qualify. Students do not need to be present to receive a meal. Home delivery of school meals is available to families who live within the 4J boundary and are not near a meal pickup location or need assistance accessing meals.
When the hybrid model begins, the meal distribution schedule will be adjusted again to accommodate the return of students to school buildings. Free youth meals will be provided at least through the end of the school year.
Watch High School Varsity Games Online
District will livestream varsity games; due to state restrictions, on-site spectators currently are not allowed
Friends, families and fans can cheer on 4J high school sports teams online when athletes return to competition the first week of March. Varsity games will be livestreamed online. Information about how to watch games and links to live video streams will be posted on high school athletics websites.
Oregon Health Authority requires increased safety measures for schools engaging in high school athletic activities, particularly in counties in Extreme or High Risk. The success and continuation of high school athletic seasons depends on everyone following the rules.
On-site spectators currently are not allowed while Lane County remains in the Extreme or High Risk category. Families who come to games must remain in their cars in the parking lot. State requirements prohibit standing outside the fence around athletic fields.
Traditional fall sports—football, soccer, volleyball and cross country—started their abbreviated seasons on Feb. 22. Spring sports are tentatively scheduled to start in April and winter sports in May.
This additional step toward returning to familiar routines and activities is a positive one for our student athletes as coaches, teammates and physical activity play an important role in students’ overall health and well-being.
Free COVID-19 Testing this Saturday, Feb. 27
Testing offered every two weeks at the 4J district office
Eugene School District 4J has partnered with the University of Oregon and is hosting free drive-thru COVID-19 testing for community members every other Saturday. The next COVID testing event is this Saturday, February 27, 9 a.m.–12 p.m.
Date: Saturday, February 27
Time: 9 a.m.–12 p.m.
Where: 4J Education Center, 200 N. Monroe St. (enter from Monroe St.)
Learn more & register: blogs.uoregon.edu/osjp/registro
Testing is free and available to everyone regardless of insurance or immigration status. It is offered on a first-come, first-served basis; no appointments will be available. Preregistration is recommended but not required.
The testing is provided by the University of Oregon and is a self-collected shallow nasal swab. Results will be available within 2–4 days. If you have questions, please please see the information at the registration link or email c19MAP@uoregon.edu.
Interdistrict Transfer Applications Accepted
Live outside of 4J? Apply March 1–31 for 4J district transfer lottery
Eugene School District 4J has a long history of school choice. We welcome all students and families to attend our schools. Students who live anywhere in the district may request to attend a school other than their neighborhood school, provided there is space available to meet the student’s needs. Families who live outside of the district also may request a transfer to 4J.
Lotteries are held each spring to determine the order in which requests are granted. Families who live outside of the district boundary must apply online between Monday, March 1 and Wednesday, March 31, to be included in the annual interdistrict transfer lottery for the 2021–22 school year.
All students who live outside of Eugene School District 4J and do not have an existing non-temporary transfer to their current school must apply for a transfer to attend a 4J school. This includes incoming siblings of current students, and students who moved out of the district and want to continue attending school in 4J.
Out-of-district families may indicate up to three 4J schools they prefer, among those open to requests. Transfers will be offered in an order determined by lottery, pending release from the student’s district of residence.
Is Your Student up to Date on Shots?
There is no COVID vaccine approved for children yet, but routine vaccination requirements still apply for students to come to school. Required vaccines are available at 4J’s school-based health centers at Churchill (541-790-5227) and North Eugene (541-790-4445) and other healthcare providers. The 4J health centers can bill private insurance or the Oregon Health Plan, and same day appointments are usually available.
Employee Wins Latinx Educator Award
The Oregon Association of Latino Administrators (OALA) has recognized Vanessa Vasquez, the district’s translation and interpretation services coordinator, with its Distinguished Latinx Educator Award. She is the first classified employee to receive the award in its 15-year history!
Apply for 4J Jobs
Teachers & Licensed Specialists: Social Worker • Chinese Bilingual Fifth Grade Teacher • Elementary Teacher Pool • Secondary Teacher Pool • Special Education Pool
Administrators & Professional Staff: Director of Transportation • Summer School Administrators • High School Summer School Administrator • Financial Management Analyst
Classified Staff: Hybrid Utility Support Staff • Custodians • Electricians • HVAC Refrigeration Technician • Spanish Bilingual Educational Assistant • Special Education Assistants: Cal Young, Madison, Willagillespie, Spring Creek: 5 hrs, 6 hrs, 6.5 hrs
Substitutes: Athletic Trainers • Bus Aides • Bus Drivers • Custodians • Educational Assistants • Food Service • Non-Instructional Support • Speech and Language Specialists • Technology Support Specialists
Coming Up in 4J
2/27 Free COVID-19 Testing
3/2 Camas Ridge Design Presentation
3/3 School Board Meeting
3/3 Cafecito de apoyo: Sheldon
3/4 Coffee Chat: Sheldon region
3/10 Cafecito de apoyo: Churchill
3/11 Coffee Chat: Churchill region
3/11 Equity Committee Meeting
3/13 Free COVID-19 Testing
3/17 School Board Meeting
3/17 Cafecito de apoyo: N. Eugene
3/18 Coffee Chat: N. Eugene region
3/19 No School: Middle & High Only
3/22–26 No School: Spring Break
3/27 Free COVID-19 Testing
Give public comment to school board
More Upcoming Events
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Eugene School District 4J • 200 N. Monroe St. • Eugene, OR 97402 • USA • www.4j.lane.edu